A well-designed truck scale software makes legal compliance processes at scrap yards easy and efficient.
We all know legal compliance is vital to scrap yard operations. And many scrap yard owners are frustrated by inefficient systems and the cumbersome process of communicating with law enforcement.
But there’s a solution: Scrapyard legal compliance is much easier with the right weighing software.
Weighing software helps you keep track of laws.
Scrap yards must adhere to various laws and regulations to remain in good standing. These laws may differ dramatically between states, with some states enforcing much stricter rules than others.
For example, Delaware has a 7-day tag and hold policy for noncommercial transactions – Ohio has no such policy.
Keeping all the laws straight can be tricky if your business operates scrap yards in multiple states. There are websites that track these changes for you, but it’s not something you want to try and keep up with manually.
The right weighing software eliminates many of these varying compliance headaches.
The software development team will make it a priority to stay informed of amendments to state laws. That way, they can update the software to reflect any changes.
This frees you from the constant worry of staying current.
You can trust your weighing software to capture every transaction, so you maintain legal compliance.
As a result, you’re able to focus your energy on other parts of your business.
Weighing systems record all the necessary info.
Scrap yards are legally responsible for recording information about every truck that comes through. All this information goes to law enforcement to help mitigate scrap theft and other legal issues. The particulars include:
- A picture of the license plate.
- A picture of the driver’s license.
- A picture of the seller or driver.
- Notes about the seller or driver’s appearance include height, weight, eye color, hair color, ethnicity, and tattoos.
Capturing all this data by hand is time-consuming and tedious. And if the recorder doesn’t have great handwriting, there will be issues with transcription and accuracy. And there’s always the risk that scale ticketing info gets lost.
The best software makes data capture fast, easy, and efficient. You’ll be able to configure forms that capture the exact data required by each state’s laws, so nothing is overlooked.
Additionally, you want a data management system that stores the information long-term, so there’s no need to keep up with paper files.
The best scale management software sends information directly to law enforcement
Paper systems are outdated and sometimes even illegal, but they also cause lots of duplicated effort:
- An employee handwrites driver and vehicle information, and
- Another employee types that information into the computer.
- A third employee, or perhaps you, must then send the information to law enforcement.
These steps can be cumbersome and leave way too much room for data entry errors.
You need a system that eliminates all unnecessary effort. Unnecessary, as in anything more than one person completing all the scale operation tasks quickly in one sitting.
Why fuss with multiple screens and systems to send a simple report? Once you record the data, you want to use the software to share it with a few clicks. As a result, law enforcement gets the information faster, and there’s far less risk of misinformation.
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Those in the scrap yard industry know legal compliance is serious business. And a solid weighing software system makes it much simpler to keep track of legal changes and manage compliance data.
Scaleit USA streamlines operations at scrap yards and makes every element of your job much more manageable, including legal compliance.
To learn more about Scaleit, get in touch